Payroll Services in Southlake, TX
Southlake businesses operate in one of the most competitive hiring markets in the entire Dallas-Fort Worth metroplex. With a median household income around $185,000 and a local economy shaped by corporate headquarters like Sabre Corporation, DFW Airport corridor employers, and a dense concentration of professional service practices, Southlake employers face real pressure to get payroll right. Missed deadlines, incorrect tax withholdings, or misclassifying a worker as a 1099 contractor instead of a W-2 employee can trigger IRS penalties that hit harder than most business owners expect.
Our Services
Our Payroll Services for Southlake Clients
When you work with AG Freideman for payroll, here is exactly what you get:
- Complete payroll processing: We calculate gross-to-net pay for every employee each pay period, including federal income tax withholding, Social Security, Medicare, and any garnishments or deductions.
- Federal and state payroll tax filings: We prepare and file your Form 941 (quarterly federal payroll tax return), Form 940 (annual federal unemployment tax), and Texas Workforce Commission unemployment insurance reports on your behalf.
- Year-end W-2 and 1099 preparation: Every January, we generate and distribute W-2s for your employees and 1099-NEC forms for any independent contractors, with copies filed to the IRS and Social Security Administration.
- Worker classification guidance: We help you determine whether each worker should be classified as a W-2 employee or 1099 independent contractor, based on IRS guidelines, so you avoid costly misclassification penalties.
- New hire reporting: We handle Texas new hire reporting to the Office of the Attorney General as required by state law, keeping you compliant from the day each employee starts.
- Integration with monthly bookkeeping: Payroll entries flow directly into your books, so your financial statements and tax returns are always accurate and up to date.
Why Southlake Businesses and Residents Choose AG Freideman
Personal attention from a licensed CPA: Al Freideman handles every payroll client himself. You will never be passed to a seasonal preparer or junior associate. For Southlake business owners who expect a high standard of service, that personal relationship makes a real difference when questions come up mid-year.
Virtual appointments that fit your schedule: Our office is on Preston Road in North Dallas, but we serve Southlake clients entirely through virtual meetings, secure document sharing, and phone calls. You do not need to drive to our office. Many Southlake clients already commute toward Dallas or the DFW Airport corridor for work, so having a CPA who handles everything remotely saves valuable time.
Transparent pricing with no surprises: monthly bookkeeping with bank reconciliation and payroll processing runs $300 to $600 per month, depending on the number of employees and complexity. We quote your price before we start, and that is the price you pay. No hidden fees, no surprise invoices at year-end.
52 five-star Google reviews: Every single one of our Google reviews is five stars. Southlake professionals research before they hire, and our review record speaks for itself. We have never received a negative review because we do not cut corners.
Payroll Services Questions from Southlake Clients
How much do payroll services cost in Southlake?
At AG Freideman, monthly bookkeeping with payroll processing ranges from $300 to $600 per month. The exact price depends on how many employees you have, your pay frequency, and whether you need additional services like sales tax filing. We provide a clear quote during your free consultation before any work begins.
Can you handle payroll tax filings for my Southlake business?
Yes. We prepare and file all required federal payroll tax forms, including quarterly Form 941 filings, annual Form 940 for federal unemployment tax, and Texas Workforce Commission unemployment insurance reports. Texas has no state income tax, so there is no state income tax withholding to manage, but federal withholding, Social Security, and Medicare requirements still apply to every employer in Southlake.
What is the difference between a 1099 contractor and a W-2 employee?
The IRS determines classification based on the degree of control you have over how, when, and where the work is performed. A W-2 employee works under your direction, uses your tools, and follows your schedule. A 1099 independent contractor controls their own process and typically serves multiple clients. Misclassifying an employee as a contractor can result in back taxes, penalties, and interest. We help Southlake employers evaluate each worker’s status correctly before problems arise.
How fast can you set up payroll for my Southlake business?
Most Southlake businesses are fully set up and running payroll within one to two weeks. We need your EIN (Employer Identification Number), employee information (W-4 forms, I-9 verification), your pay schedule, and access to your business bank account. If you are forming a new LLC, we can handle that too: Texas LLC formation is $350 plus the $300 state filing fee to the Secretary of State.
Do I still need to pay federal payroll taxes if Texas has no state income tax?
Absolutely. Texas has no state income tax, which means you do not withhold state taxes from employee paychecks. However, you are still required to withhold federal income tax, Social Security (6.2%), and Medicare (1.45%) from each employee’s wages, and you must pay the employer’s matching share. You are also responsible for federal and state unemployment taxes. We handle all of these calculations and filings for our Southlake payroll clients.
Can you help if I have both employees and independent contractors?
Yes. Many Southlake businesses, particularly in consulting, real estate, and professional services, use a mix of W-2 employees and 1099 contractors. We process payroll for your employees and prepare 1099-NEC forms for your contractors at year-end, making sure each worker is classified correctly and every filing is accurate.
Get Started from Anywhere in Southlake
You do not need to leave Southlake to work with a trusted CPA. We handle everything virtually: your free initial consultation, document collection, payroll setup, and ongoing processing all happen through secure online tools, phone calls, and video meetings. Al Freideman will walk you through your options, explain your costs upfront, and get your payroll running smoothly. Call (972) 893-3481 or book your free consultation at agfreideman.com/meeting/ today.
Visit Our Office
Address: 17304 Preston Rd Ste 861, Dallas, TX 75252
Phone: (972) 893-3481
We also offer virtual appointments for clients throughout the DFW metroplex who prefer to meet remotely.
Book a Meeting"I had worked with the same accountant for more than 10 years, so finding a new one was a significant decision. While my previous accountant did a great job, they were located out of state, and I wanted someone local…"
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Book your free consultation with Al Freideman, CPA. 30+ years experience serving Dallas-Fort Worth.